Privacy Policy

1. Introduction

Doneify.AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our productivity service.

2. Information We Collect

Personal Information

• Name and email address (for account registration)
• Profile information you choose to provide
• Authentication credentials (securely hashed)

Usage Data

• Tasks, projects, and reminders you create
• Meeting recordings and transcriptions (processed by AI)
• Shopping lists and items
• Chat interactions with our AI assistant

Technical Data

• Device information and browser type
• IP address and general location
• Usage patterns and feature interactions

3. How We Use Your Information

We use collected information to:

• Provide and maintain the Service
• Process AI features (meeting analysis, task suggestions)
• Send notifications and reminders you've configured
• Improve and personalize your experience
• Communicate important updates about the Service
• Ensure security and prevent fraud

4. AI Processing

Our AI features process your data to help you get things done. This includes analyzing meeting transcripts, suggesting task priorities, and generating summaries. AI processing occurs on secure servers, and we do not use your personal data to train general AI models. Your data is used solely to provide personalized service to you.

5. Data Sharing and Disclosure

We do NOT sell your personal information. We may share data only in these circumstances:

• With your consent: When you share items with other users
• Service providers: Trusted partners who help operate our Service (bound by confidentiality)
• Legal requirements: When required by law or to protect rights and safety

6. Data Security

We implement industry-standard security measures to protect your data, including encryption in transit and at rest, secure authentication, and regular security audits. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your data for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data at any time. Some data may be retained for legal or legitimate business purposes.

8. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Export your data in a portable format
• Opt out of non-essential communications

9. Cookies and Tracking

We use essential cookies to maintain your session and preferences. We do not use third-party tracking cookies for advertising purposes.

• Essential cookies: Required for login sessions and security
• Preference cookies: Remember your settings (theme, language)

You will be asked to accept or decline cookies when you first visit the site. You can change your choice at any time by clearing your browser cookies.

10. Newsletter and Communications

During registration, you may opt in to receive our newsletter and product updates. This is entirely optional and does not affect your access to the Service.

• Newsletter subscription is opt-in only (not pre-selected)
• You can unsubscribe at any time from your profile settings or via the unsubscribe link in every email
• We do not share your email with third-party marketers

11. GDPR Rights (European Users)

If you are in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

• Right to access: Request a copy of your personal data
• Right to rectification: Correct inaccurate data
• Right to erasure: Request deletion of your data ("right to be forgotten")
• Right to data portability: Receive your data in a machine-readable format
• Right to object: Object to processing of your data
• Right to restrict processing: Request limited processing of your data
• Right to withdraw consent: Withdraw consent at any time without affecting prior processing

Our legal basis for processing your data includes: your consent (registration), contractual necessity (providing the Service), and legitimate interests (security, improvement).

12. CCPA Rights (California Users)

If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with additional rights:

• Right to know: What personal information is collected, used, shared, or sold
• Right to delete: Request deletion of personal information
• Right to opt-out: Opt out of the sale of personal information (we do NOT sell personal data)
• Right to non-discrimination: Not be treated differently for exercising your privacy rights

To exercise any of these rights, contact us at [email protected].

13. Children's Privacy

The Service is not intended for users under 13 years of age. We do not knowingly collect information from children under 13. If we discover such data has been collected, we will delete it promptly.

14. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after changes constitutes acceptance of the updated policy.

15. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

[email protected]